April 23, 2007 - Special Board Meeting

CALL TO ORDER 6:00 PM BY DR SWEET

• Minutes from April 2007 meeting not completed yet.

• No financial repost was possible.

MEETING INTENT

• Dr Sweet describes that this special meeting was designed to discuss the replacement of the Warden and all other issues should be tabled until the next scheduled meeting.

CURRENT SHELTER STATUS

• Dr Sweet asks Assistant Warden Marshal about the conditions at shelter after Warden Stoneking’s unexpected resignation. Amy responded that:

• Everything is going well ant that the shelter is running fine.

• PetFinder site is up to date & that Rhonda Lee from PAAIN is training her on the use of the site.

• Dr Sweet asks Assistant Warden Marshall if she is comfortable with Shelter rules. Amy said yes.

• Dr. Sweet is joined by the rest of the board in a thank you to Amy and Laura for stepping up and taking control of the shelter. Ryle states that the shelter is the cleanest that he has ever seen it and that the addition of free roaming cats in the lobby provided a comfortable environment.

• Dr. Sweet asks Amy what does she need Assistant Warden Marshall responds that she needs 5 way shots, HW test kits & wormer. Cortus responds that recently provided Veterinary information has been gained that will allow the Shelter the ability to apply for an account with Columbus Serum, Co. Columbus Serum is a nationally recognized supplier of veterinary supplies. Cortus to complete application and process with haste. Dr. Sweet said that procedures concerning the purchase of veterinary supplies should be written.

• Ryle asked if Assistant Warden if she has the Shelter credit cards. Amy said that she has the Wal-Mart card but not the Premier Ag card. Cortus to contact Stoneking in regards to vacation pay and comp time pay. Will also ask about Premier Ag card.

• After hours calls were discussed and board agreed that additional compensation for Assistant Warden would be approved. It was also discussed that if Amy did not feel comfortable on any call that she could turn it over to Law Enforcement. Additional discussion preferred that Amy get trained on the use of the chemical capture systems in the shelters inventory. Dr. Hirt accepted responsibility for this training. Amy was directed to call the board members if she required help on any calls.

• The medical kits & eye wash station was discussed. Cortus to review medical kits with Marshall & Cortus to call Dawn Moore in regards to the eye station.

• Marshall mentioned loose door lock on front door. Dr. Hirt to investigate.

• Marshall noted that Mr. Stoneking has returned all property owned by the shelter and owes nothing.

• Ryle discussed the newspaper classified advertisement.

• Ryle discussed going to the next County Counsel meeting and requesting additional funds to supplement Amy marshals hourly rate

• Ryle discusses that it is up to the ACB in naming positions at the shelter.

• Ryle discussed that it may be possible that our shelter techs have possibly been when compared to other county employees. The shelter pays $8.80 and county employees get $9.10. Cortus & Ryle to check into this.

• Board conducted an open discussion in regards to changing the Titles at the shelter. Dr. Sweet said that Warden presented a jail like description and that the Warden quitting presented an opportunity to bring these job descriptions up to date:

    □ Cortus asked that at least 2 people could interchange into the position.
    □ Ryle said that 2 salary positions may be difficult to get approved and would need to happen at Budget time. Dr. Hirt agreed.
    □ A discussion produced three positions:

• Shelter Manager

• Shelter Technician

• Animal Control Officer (ACO)

    □ Ryle discussed cross training.
    □ Cortus said that Shelter manager would be salary job and ACO & Shelter Tech would be hourly.
    □ Cortus said that Shelter Tech & Shelter Manager may need to be the interchangeable jobs.
    □ Ryle reminded the attendees that we were just changing Job Names at the shelter, not moving Amy Marshall into any new position. Dr. Sweet disagreed and asked that rest of board would consider bringing Marshall into Shelter Manager Position.
    □ Board agreed that we would move forward with:

• New Job titles for shelter. Dr. Sweet to write them up.

• Get additional money for Amy Marshall.

• Attempt to get approval for 2 salaried positions at budget time.

• After hours calls were discussed and Dr. Sweet said that she would make a proposal to take to local law enforcement.

• Ryle reminded how hard it is to get money in the budget.

• Amy Marshall discussed the chemical capture systems and how unsuccessful previous Warden attempts were at using the rifle. It was discussed that if there was any concern of injury that Marshall will call the Police for assistance.

• Cortus motioned to adjourn the meeting and it was seconded at 7:20 pm





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